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Purchasing Administrator

Job Description

As part of an on-going growth strategy, our client is looking to add to its Procurement team with a Purchasing Administrator. This role will be offered on a full-time, permanent basis with one of Aberdeen’s most established Oil and Gas service companies.

The successful candidate will be expected to assist the Buying and Sales department with day to day clerical duties to ensure a high level of customer satisfaction is delivered at all times.

Key responsibilities will include;

  • Inputting of client RFQ on Enquiry Database.
  • Receive completed pricing from Buying Team and create client Quotation on Great Plains ERP system.
  • Receive PO from client/Buying Team and Transfer to Sales Order then create supplier Purchase Orders.
  • Place PO’s with suppliers and arrange payment of Proforma Invoices, pay for orders via Credit Card or set up Terms with the supplier via Pre-Qualification Questionnaires.
  • Complete client Expediting on company Expeditor tool or supply expediting reports as requested.
  • Ensure accurate inputting of Customs Commodity Codes, Country of Origin and, if required, Weight and Dimensions on to the clients paperwork.
  • Ensure QA requirements are met – data sheets, test certificates to be supplied with relevant goods.
  • Ensure timely Dispatching or Collection of clients orders.
  • Action any Queries promptly.
  • Completion of any other relevant paperwork for client as and when required or if specified on client contract
  • Filling/Scanning all paperwork related to the above tasks.
  • Work with Buyers and Senior Buyers as requested in all aspects of sourcing and procuring items for client if required.
  • Communications / daily contact with Vendors / Customers.
Desired Qualities / Qualifications

Candidates will have a proven background working within a Procurement setting at an administrative level, possess an excellent telephone manner and be able to organise a diverse workload effectively.

To apply please contact Alexandra McDonald on 01224 561177 or alternatively send your CV to

  • Consultant(s)

    Alexandra McDonald

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