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Purchasing Administrator

Job Description

As part of an on-going growth period, our O&G procurement specialist client is looking to add a Purchasing Administrator to their Aberdeen team.

This full-time, permanent role will report to the Operations Manager and ultimately assist the Buying and Sales departments with day to day clerical duties to ensure a high level of customer satisfaction.

Key areas of responsibility will include;

  • Inputting of client RFQ on company inquiry database.
  • Receive completed pricing from Buying Team and create client quotation on system.
  • Receive PO from client/Buying Team and transfer to Sales Order then create supplier Purchase Orders.
  • Place PO's with suppliers and arrange payment of Proforma Invoices, pay for orders via Credit Card or set up terms with the supplier via Pre-Qualification Questionnaires.
  • Complete client Expediting on internal expeditor tool or supply expediting reports as requested.
  • Ensure accurate inputting of Customs Commodity Codes, Country of Origin and, if required, weight and dimensions on the clients paperwork.
  • Ensure QA requirements are met - data sheets, test certificates to be supplied with relevant goods.
  • Ensure timely dispatching or collection of orders.
  • Action any queries promptly.
  • Completion of any other relevant paperwork for client as and when required or if specified on client contract.
  • Filing/scanning all paperwork related to the above tasks.
  • Work for Buyers and Senior Buyers as requested in all aspects of sourcing and procuring items for client if required.
  • Communications/daily contact with vendors/customers.
Desired Qualities / Qualifications
  • Previous office experience
  • Excellent communication skills/interpersonal skills
  • Build sound relationships with customers/suppliers
  • Computer Literate

To apply, please contact Alexandra McDonald on 01224 561177 or alternatively send your CV to

  • Consultant(s)

    Alexandra McDonald

  • Vacancy ID


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