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HR Assistant (Compensation & Benefits)

Job Description

We have a requirement for a HR Assistant on a contract basis with an expected duration of 12 months.

Purpose of Role:

To provide support to the compensation and benefits function within the HR team by delivering compensation and benefits advice and providing a full HR Assistant service

To process, check, and maintain the Company payroll, working with an external payroll provider to meet established timescales and deadlines

To administer the Company share schemes and benefits

To assist with the administration of the Company’s annual salary review and reward programmes

To respond in a timely way to employee queries on compensation and benefit issues

Duties & Responsibilities to include:

1. Monthly Payroll

Process and check payroll data, including starters and leavers, in Oracle HR system

Check trial information sent by payroll provider and highlight any errors before reports are run

Check final payroll reports prior to payment, highlight any outstanding issues and obtain timely Company sign-off

Prepare monthly payroll requisitions for foreign currency payees those with international bank accounts

Complete all ad-hoc payroll processes such as childcare voucher payments

Answer any payroll related queries

File all payroll-related documentation

Process and seek approval for monthly inbound expatriates net pay payroll and modified payroll

Run additional payroll at year end to ensure all payments recorded in correct tax year

Prepare monthly Stock Option, Share Bonus and Share Incentive Plan payment schedules for monthly payroll input

Check payroll figures provided by payroll provider, obtain relevant approvals and arrange funding transfers

2. Additional Payroll responsibilities

Provide data for yearly P11d forms checking information from internal and external sources

Request and maintain maternity payment schedules

Update any annual salary and benefit rate changes across Oracle system

Provide information for any internal or external audits, as required

3. Share Scheme Administration

Run monthly exercise reports for Stock Options (using Shareworks online platform)

Prepare and send monthly list of starters and leavers and addresses to share scheme Administrators

Liaise with Canadian corporate centre for new hire stock option awards

Process sales of Share Bonus Allocation Scheme

Assist with preparation of HMRC annual online Employment Related Securities

Process deferrals and forfeitures for Share Schemes

Track purchases of shares

Liaise with share scheme providers regarding performance and process improvement

4. Benefits

Day to day actions for pension auto-enrolment compliance

Update monthly changes to private medical and dental plans

Provide relevant employee information for renewal and maintenance of Group Income Protection scheme, Life Assurance, Employers’ Liability Insurance and health benefit schemes

Update pension provider monthly with changes to pension membership and contributions

Raise purchase orders and code invoices in a timely way

Prepare/update employee communication factsheets

Arrange employee presentations on compensation and benefit-related topics

5. Compensation

Assist with annual salary review process

Assist with annual salary surveys and analysis of information

Assist with annual compensation and reward programme reviews

6. Expatriates

Review expatriate COLA tables on a quarterly basis and update payroll and employee with necessary changes

Provide data to external tax advisors for annual tax returns and HMRC submissions for inbound and outbound assignees

7. General

Any other reasonable task to enable smooth running of compensation and benefit activity

Cover aspects of work for other HR Assistants during periods of absence, when necessary

Desired Qualities / Qualifications

Interpersonal Skills (Essential)

Team player

Ability to plan and prioritise workload

Ability to work flexibly

Strong organisational skills

Ability to cope with conflicting priorities and demanding workload

Positive attitude

Excellent communication skills, both written and verbal

Able to work without supervision

Functional Job Skills (Essential)

Attention to detail

Data entry

Data analysis

Expert Level Excel (VLOOKUP, pivot tables, charts, formulae)

Ability to review and improve processes and procedures


Experience of Oracle or equivalent HR database

  • Consultant(s)

    Amanda Duncan

  • Vacancy ID


  • Job Type


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