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Materials Administrator


Job Description

To provide support and assistance to the team in Tullos with regards to daily coordination and administration tasks.

Key Responsibilities:

HSEQ:

Ensure awareness and compliance with all Client procedures.

Raise any concerns relating to HSEQ in conjunction with client procedures.

Assist and engage in HSEQ site meetings.

Administration:

Maintain ordered filing records to support the continued use of site plan, equipment and vehicles.

Responsibility for organising and archiving files and recording effectively for future reference.

Assist the department with any general administration duties and provide holiday cover.

Pro-actively deal with incoming correspondence/enquiries e.g. telephone calls, emails and mail and responding/directing as appropriate.

Stores Duties:

Carry out stores administration and any other relevant administration duties as required by management.

Coordinate the stock control within the store.

Organise the store in an appropriate, management and safe fashion.

Maintain good stores housekeeping.

Deputise for Stores Controller for sickness/holiday cover.

Import/Export:

Support in client logistics interface.

Obtain, check and prepare documentation to meet customs/client requirements, packing specifications and compliance with overseas countries regulations.

Coordinate equipment certification in line with Company and Client requirements.

Assist in preparation of shipping manifest and documentation.

Identify and assign commodity code classification as necessary.

Ensure that import/export logs are maintained.

In respect of international shipments, ensure all customs documentation is organised in an accurate and timely manner.

Desired Qualities / Qualifications

Qualifications/Training

5 Standard Grades or equivalent

HNC/HND in Administration

Experience

Proven track record in similar role

Experience of maintaining filing systems

Experience of import/export

Knowledge and Skills

Proficient in Microsoft Word, Excel and Outlook.

Good communication and interpersonal skills.

Team player.

Ability to work in a challenging environment.

UK/EU Customs regulations.

Awareness of waste management issues.

  • Consultant(s)

    Claire or Natalie

  • Vacancy ID

    TR2021115

  • Job Type

    Permanent

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