To provide support and assistance to the team in Tullos with regards to daily coordination and administration tasks.
Ensure awareness and compliance with all Client procedures.
Raise any concerns relating to HSEQ in conjunction with client procedures.
Assist and engage in HSEQ site meetings.
Maintain ordered filing records to support the continued use of site plan, equipment and vehicles.
Responsibility for organising and archiving files and recording effectively for future reference.
Assist the department with any general administration duties and provide holiday cover.
Pro-actively deal with incoming correspondence/enquiries e.g. telephone calls, emails and mail and responding/directing as appropriate.
Carry out stores administration and any other relevant administration duties as required by management.
Coordinate the stock control within the store.
Organise the store in an appropriate, management and safe fashion.
Maintain good stores housekeeping.
Deputise for Stores Controller for sickness/holiday cover.
Support in client logistics interface.
Obtain, check and prepare documentation to meet customs/client requirements, packing specifications and compliance with overseas countries regulations.
Coordinate equipment certification in line with Company and Client requirements.
Assist in preparation of shipping manifest and documentation.
Identify and assign commodity code classification as necessary.
Ensure that import/export logs are maintained.
In respect of international shipments, ensure all customs documentation is organised in an accurate and timely manner.
Desired Qualities / Qualifications
5 Standard Grades or equivalent
HNC/HND in Administration
Proven track record in similar role
Experience of maintaining filing systems
Experience of import/export
Knowledge and Skills
Proficient in Microsoft Word, Excel and Outlook.
Good communication and interpersonal skills.
Ability to work in a challenging environment.
UK/EU Customs regulations.
Awareness of waste management issues.
Claire or Natalie