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Lead Planner

Job Description

What you’ll be doing:

A leading role to ensure consistency in process, software use and management of the planning service and resources across all contracts/clients. In addition, this role manages the planning application, regularly audits to check its appropriate use, and ensures its optimum deployment. This role also develops, maintains, and manages the procedures/processes and work instructions for and output from planning requirements across contracts, clients, and business functions.

All Planners report into the Lead Planner and the role reports to the Project Controls Manager. This role will be expected to undertake personnel management through the setting of objectives, completing appraisals (targets & objectives for which will be set jointly in conjunction with Contract Manager / Project Manager) and actively support in the development of the team and individual members. This role will also support the hiring process, disciplinaries, manage holiday approvals, sickness notifications and resource cover.

The lead planner will challenge and maintain best practice and continuous improvement throughout the function.

You will be accountable for:

Client: Customer satisfaction, with respect to the execution of the processes, planning practice and behaviours of the Planner(s) on the contract and customer relationship management with respect to the planning service.

Management: Feedback of issues and initiatives to the Project Controls Manager and sharing information with the rest of the planning function.

Service Provision: Effective delivery and documentation of the appropriate processes, management of service and running cross contract planning and reporting processes. Liaise with project control functions, cost, estimating and document control to provide best practice.

Leadership: Team support and building, coaching, and mentoring, input to and facilitation of team appraisals, ensuring team work to appropriate processes and communication of business and general information to team.

You will be responsible for:

  • This role will regularly attend all planning meetings across all contracts (not every meeting, but a selection) to ensure quality and continuity is maintained.
  • The role will also stand in when necessary for other Planners, although only in emergencies.
  • It will regularly audit plans, reports, and deliverables to ensure consistency of application use. It will own and update the procedures and work instructions.
  • It is responsible for the selection and appointment/removal of Planners and their development, as required. (The Project Controls Manager is accountable).
  • It is responsible for defining, running, and managing all cross contract/client planning and reporting processes.
  • It is responsible for the optimal use of process and tools and the continual improvement of the planning service.
  • It is responsible for interfacing with the Lead Cost Engineer, Lead Document Controller and Lead Estimator to ensure alignment of process, deliverables, and systems where appropriate.
  • It is also responsible for defining the reporting standards and templates of the planning function. Where client specific deviations are agreed by the Contract Manager, it will be responsible for documenting said deviations and ensuring compliance.
  • This role will own a continuous business improvement plan in conjunction with the respective project control functions. It will also represent the planning function on the Slingshot Steering Committee for digital developments and improvements.
  • Lead planner will produce Portfolio level planning reports attend QPRs, MPRs etc. and be involved in the business’ Operational Discipline, Operational Excellence initiatives.

Leadership Activities

  • Ensure a robust onboarding process is deployed for all personnel – with specific focus on new starts.
  • Active participation to ensure team have current and active objectives and development plans in place.
  • Supporting ‘Exchange Zones’ roll-out and deployment across business area.
  • Uphold and demonstrate highest standards of professional conduct.
  • Supporting team development through coaching, mentoring and performance management where required.

What we need from you

  • Perm position
  • Full-time – 37.5hrs/pw
  • Location – Aberdeen and supporting our teams in other Aberdeen facilities
Desired Qualities / Qualifications

What skills & experience you’ll bring to us:

  • Team leading abilities with minimum 3 years track record
  • Planning experience of a minimum 10 years in planning role
  • HNC or higher qualifications preferred
  • Primavera expert user.
  • Organising, chairing meetings and presentation skills critical
  • Business planning/Commercial awareness
  • Facilitation experience desirable
  • Procedure and work instruction writing experience desirable
  • Consultant(s)

    Angela McLeman

  • Vacancy ID


  • Job Type


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